How To Replace Lost Car Logbook In Kenya? Complete Guide

This article explore ways to replace Lost Car Logbook In Kenya? Losing your car logbook can be a daunting experience, especially in a country like Kenya where the logbook serves as a vital document proving ownership and facilitating vehicle transactions.

Whether it slipped from your grasp during a long trip or got misplaced in the hustle and bustle of daily life, the good news is that replacing a lost car logbook is a manageable process.

In this guide, we will walk you through the essential steps to ensure that you swiftly and efficiently obtain a replacement logbook, allowing you to get back on the road with peace of mind.

Car Logbook

A car logbook, also known as a vehicle registration certificate or logbook, is an official document that serves as proof of ownership for a vehicle.

In Kenya, this document is issued by the National Transport and Safety Authority (NTSA) and contains essential information about the vehicle, including:

Vehicle Identification Number (VIN): A unique code that identifies the specific vehicle.
Make and Model: Details about the manufacturer and the type of vehicle.
Owner’s Details: The name, address, and identification number of the vehicle’s registered owner.
Registration Number: The official number plate assigned to the vehicle.
Date of First Registration: The date the vehicle was first registered in Kenya.

A car logbook is more than just a piece of paper; it is an essential document that protects your rights as a vehicle owner in Kenya. Keeping it safe and understanding its importance can save you from potential legal issues and make transactions involving your vehicle much smoother.

If you ever find yourself in the unfortunate situation of losing your logbook, knowing how to replace it efficiently will ensure you remain compliant with the law and enjoy peace of mind on the road.

How to Replace a Lost Car Logbook in Kenya?

Losing a car logbook can be a stressful experience, but the National Transport and Safety Authority (NTSA) has streamlined the process to make it more manageable.

Here’s a detailed guide on how to replace a lost car logbook in Kenya:

Report the Loss: The first step is to report the loss to the nearest police station and obtain a police abstract. This document is crucial as it officially records the loss of your logbook.
Obtain a Tape Lifting Report: Visit the Directorate of Criminal Investigations (DCI) to get a tape lifting report. This report verifies the vehicle’s chassis and engine numbers, ensuring they match the registration details.
Log into the NTSA TIMS Portal: Access the NTSA Transport Integrated Management System (TIMS) portal through tims.ntsa.go.ke. If you don’t have an account, you will need to create one.
Apply for a Duplicate Logbook:
- Navigate to the “Motor Vehicle Registration” section and select “Apply for Duplicate Logbook.”
- Choose “Apply Against Lost Logbook” and fill in the required information, including the reason for the application and your preferred notification method.
- Upload the police abstract and the DCI tape lifting report.
Payment: Pay the prescribed fee of Ksh2,500 through the available payment methods on the portal.
Processing and Collection: After submitting your application, it typically takes 10 to 14 working days to process. You will receive a notification via SMS or email once your duplicate logbook is ready. You can also check the status of your application on the TIMS portal.

By following these steps, you can efficiently replace your lost car logbook and ensure that your vehicle documentation is up to date.

How long does it take to process logbook in Kenya and the cost?

The time it takes to process a logbook in Kenya can vary based on several factors, including the efficiency of the National Transport and Safety Authority (NTSA) and the completeness of the required documentation.

Generally, the process can take:

New Logbook: Typically, it takes between 30 to 60 days from the date of application.
Logbook Transfer: The transfer process usually concludes within three working days.
Duplicate Logbook: For a lost logbook, the processing time is approximately seven days.

Cost of Replacing a Logbook in Kenya

The cost of replacing a lost logbook in Kenya involves several fees:

Duplicate Logbook Processing Fee: Kshs. 2,500.
Convenience Fee: Kshs. 50.
Additional Mobile Money Transfer Charges: These charges apply when sending the money to the NTSA paybill number.

Steps to Replace a Lost Logbook

Report the Loss: Obtain a police abstract from the nearest police station.
Tape Lifting Report: Get a tape lifting report from the Directorate of Criminal Investigations (DCI).
Affidavit: Prepare a sworn affidavit detailing the loss.
Submit Application: Log into your NTSA TIMS account, upload the required documents, and pay the necessary fees.

By following these steps and understanding the associated costs and timelines, you can efficiently manage the process of replacing a lost logbook in Kenya.

What is an Affidavit for a Lost Logbook in Kenya?

An affidavit for a lost logbook in Kenya is a sworn legal document that declares the original logbook for a motor vehicle has been lost, misplaced, or cannot be traced.

This document is essential when applying for a duplicate logbook with the National Transport and Safety Authority (NTSA).

Purpose of the Affidavit

The affidavit serves as a formal statement made under oath, confirming the loss of the logbook and detailing the circumstances surrounding its loss.

It is a critical part of the documentation required by the NTSA to process the issuance of a duplicate logbook. # Affidavit for a Lost Logbook in Kenya

Steps to Obtain an Affidavit for a Lost Logbook

Report the Loss: Visit the nearest police station to report the loss and obtain a police abstract. This document officially records the loss of your logbook.
Draft the Affidavit: You can draft the affidavit yourself or download a template from various legal websites or cyber cafés. The affidavit must include details such as the vehicle registration number and the circumstances of the loss.
Notarization: Sign the affidavit in the presence of a Notary Public, Commissioner for Oaths, Consular officer, or magistrate. This step is crucial as it legally validates the document.
Tape Lifting Report: Obtain a tape lifting report from the Directorate of Criminal Investigations (DCI). This report verifies the vehicle’s chassis and engine numbers.
Submit the Affidavit: When applying for a duplicate logbook, submit the notarized affidavit along with the police abstract and the tape lifting report to the NTSA.

The affidavit is a legally binding document that helps prevent fraud and ensures that only the rightful owner can apply for a duplicate logbook. It provides a clear, sworn statement of the loss, which is necessary for the NTSA to process the replacement logbook.

By following these steps, you can efficiently obtain an affidavit for a lost logbook and proceed with the application for a duplicate logbook in Kenya. # Affidavit for a Lost Logbook in Kenya

How to Get a Copy of Your Logbook Online?

If you’ve lost or damaged your vehicle logbook, you can easily apply for a duplicate online through the National Transport and Safety Authority (NTSA) via the eCitizen portal. # Get a Copy of Your Logbook Online

Here’s a step-by-step guide to help you through the process:

Steps to Apply for a Duplicate Logbook

Log into eCitizen:
- Visit the eCitizen portal and log into your account. If you don’t have an account, you’ll need to create one.
Access NTSA Services:
- Once logged in, select the NTSA service portal. Ensure your account is verified to avoid any issues.
Select Motor Vehicle Services:
- Navigate to the motor vehicle services section and click on “View.”
Choose Duplicate Logbook Option:
- Select the option for a duplicate logbook and click “Next.”
Provide Necessary Information:
- State the reason for applying for a duplicate logbook. You will need to upload required documents such as:
  - Police abstract
  - Sworn affidavit
  - Tape lift report
- Ensure all documents are in one PDF file.
Select Collection Office:
- Choose the logbook counter collection office where you prefer to pick up your logbook.
Enter Authorized Person Details:
- If someone else will collect the logbook on your behalf, enter their details.
Declaration and Payment:
- Tick the declaration box, preview your application, and submit it. You will need to pay a fee of Ksh2,550 plus an additional service charge of Ksh50.

Processing Time

The NTSA processes all applications within three working days. You will receive an SMS notification once your duplicate logbook is ready for collection.

By following these steps, you can conveniently get a copy of your logbook online without the hassle of visiting NTSA offices. Read About Ways to get Custom Number plate in Kenya and the cost. # Get a Copy of Your Logbook Online

Conclusion

In conclusion, replacing a lost car logbook in Kenya is a straightforward process if you follow the outlined steps and ensure you have the necessary documentation.

While it can be an inconvenience, being well-prepared can save you time and frustration. Remember to keep a copy of your new logbook in a safe place to avoid future losses. With your new logbook in hand, you can continue to enjoy the freedom of the open road, confident in your ownership of your vehicle.